Document Management System (eDMS) in Microsoft 365

Modern Document Experiences Built for Productivity.

Overview
Key Benefits
Services
Why Choose Netwoven?

Embark on your journey to an AI-enhanced and streamlined way of managing controlled documents

Netwoven eDMS offers several advantages that contribute to increased efficiency, and productivity within an organization.

The key advantages are.

Usability
Enhanced collaboration
Version control
Document security & encryption
Reduced physical storage costs
Search and retrieval efficiency
Workflow automation
Compliance and auditing
Disaster recovery
Scalability
Cost savings

Built on the Microsoft technology stack, organizations achieve greater ROI by utilizing existing infrastructure.

Key Challenges Organizations Face Without an Enterprise eDMS

92%

of collaborating professionals risk losing files from the use of email

83%

of employees recreate documents missing in the company network

50%

of knowledge worker time lost in preparing documentation

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Key Benefits

Unlocking Efficiency, Governance, and Visibility Across the Document Lifecycle with eDMS

Effortless approval process with eDMS publishing CoPilot

Workflows are automatically assigned to documents via their assigned templates. This drives simplicity and consistency in application of your business process.

Revolutionizing workflow flexibility: Extended approval and publishing processes

Overcome inherent constraints of workflow timeouts and enable a process that can extend the approval and publishing process.

Empowering document analysis reports

Rich canned reports and the flexibility to easily create custom reports across your entire repository.

Easy Configuration

Configurable business parameters and flexible business process models for end-to-end document lifecycle management

Powered by Microsoft technology and AI-powered CoPilot

Built on the technology you already own and enhanced with Microsoft’s AI.

Offerings

An intelligent, workflow-driven document management framework designed for modern enterprises.

	Authoring	Approval	Publication	Archival
Security and Compliance	Company standard document templates MIP label-based document protection Complete control on coauthoring, internal and external sharing	Only authorized approver(s) can access the document Integrity of document confidentiality is maintained	Authorization by document administrator Secured repository of released documents Notification Role based access control on viewing and sharing Watermarking and overlays for protection throughout the lifecycle	Only by document administrator Automatic expiration management
Business Process Automation and AI	Drafting assistance - AI powered copilot reminders New document or update a published document managed workflows Automatic template identification based on user attributes AI assisted search on template selection Configurable MIP labels auto populates document metadata based on template or role Configurability to decide on approvers	Multistage review and parallel approval workflows with intelligent restart after rejection Add or modify approver(s) in a running approval flow with ACL Restart the approval process in different stage Designed to overcome the inherent constraint of workflow timeout Architecturally enabled to handle workflow process for approval and publishing process pending over a long period of time Dynamic cycle time for each approval stage dynamic task reminder notification	Automatic insertion of document control information Automatic watermarking	Automatic reminder to owners before expiry of documents Easy recertification for extension of expiring documents Ability to restore only by administrator
Actionable Insights	Advanced search capability at every stage of the document life cycle based on Metadata Workflow status Role Actionable links in-built in the reports	Tracking of documents through out the workflow processes based on workflow status and other attributes detailed audit trail reports Reminders and alerts for all pending actions	Metadata tagging and advanced search capabilities	Comprehensive report on individual document lifecycle Dynamic detail dashboard Flexibility to create custom reports using a friendly interface

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Services

Secure, Automated eDMS Services for Enterprise Content Management

Standards-Driven Document Authoring

Intelligent templating framework to ensure documents follow approved formats and necessary metadata is auto-populated.

Document lifecycle management

End-to-end document lifecycle management from creation to obsolescence.

Streamlined Document Publishing

Reduce iterations & streamline the document publishing process with intelligent and role- based field visibility

Automated task notification

Automated & configurable review, approval, recertification and retirement task notifications drive your content lifecycle with the content owners

Accuracy and consistency in document metadata

Embedded quick parts enable and ensure that content in your documents is up to date with your metadata.

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Why Choose Netwoven?

Choosing the right partner to implement your Electronic Document Management System can make the difference between a costly migration and a transformative digital experience. At Netwoven, we combine deep Microsoft expertise with practical experience in secure, enterprise-scale content management. We understand the challenges organizations face with document governance, collaboration, compliance, and lifecycle automation - and we build solutions that deliver measurable business outcomes.