Capabilities » Workplace Productivity » Electronic Document Management System

Content and Document Management

Find, Manage, and Control Your Documents with Confidence

Bring structure to content across your organization

Documents live everywhere—emails, shared drives, personal folders. Without structure, finding the right version becomes slow and risky. Netwoven helps you implement an Electronic Document Management System that keeps documents organized, secure, and easy to find.

Start EDMS Assessment

Embark on your journey to an AI-enhanced and streamlined way of managing controlled documents

Netwoven eDMS offers several advantages that contribute to increased efficiency, and productivity within an organization.

eDMS-Netwoven

The key advantages are.

  • Usability
  • Enhanced collaboration
  • Version control
  • Document security & encryption
  • Reduced physical storage costs
  • Search and retrieval efficiency
  • Workflow automation
  • Compliance and auditing
  • Disaster recovery
  • Scalability
  • Cost savings

Built on the Microsoft technology stack, organizations achieve greater ROI by utilizing existing infrastructure.

Why Document Management Breaks Down

Scattered Content

  • Files stored across multiple systems
  • No single source of truth
  • Duplicate documents everywhere

Version Confusion

  • Multiple versions of the same file
  • No clear ownership
  • Errors in decision making
  • Time spent looking for files
  • Unstructured metadata
  • Limited discoverability

Compliance Risk

  • No retention policies
  • Uncontrolled access
  • Audit gaps

Key Benefits

Unlocking Efficiency, Governance, and Visibility Across the Document Lifecycle with eDMS

Effortless approval process with eDMS publishing CoPilot

Workflows are automatically assigned to documents via their assigned templates. This drives simplicity and consistency in application of your business process.

Revolutionizing workflow flexibility: Extended approval and publishing processes

Overcome inherent constraints of workflow timeouts and enable a process that can extend the approval and publishing process.

Empowering document analysis reports

Rich canned reports and the flexibility to easily create custom reports across your entire repository.

Easy Configuration

Configurable business parameters and flexible business process models for end-to-end document lifecycle management

Powered by Microsoft technology and AI-powered CoPilot

Built on the technology you already own and enhanced with Microsoft’s AI.

Services

An intelligent, workflow-driven document management framework designed for modern enterprises.

  Authoring Approval Publication Archival
Security and Compliance
  • Company standard document templates
  • MIP label-based document protection
  • Complete control on coauthoring, internal and external sharing
  • Only authorized approver(s) can access the document
  • Integrity of document confidentiality is maintained
  • Authorization by document administrator Secured repository of released documents Notification
  • Role based access control on viewing and sharing
  • Watermarking and overlays for protection throughout the lifecycle
  • Only by document administrator Automatic expiration management
Business Process Automation and AI
  • Drafting assistance – AI powered copilot reminders
  • New document or update a published document managed workflows
  • Automatic template identification based on user attributes AI assisted search on template selection
  • Configurable MIP labels auto populates document metadata based on template or role
  • Configurability to decide on approvers
  • Multistage review and parallel approval workflows with intelligent restart after rejection
  • Add or modify approver(s) in a running approval flow with ACL
  • Restart the approval process in different stage
  • Designed to overcome the inherent constraint of workflow timeout
  • Architecturally enabled to handle workflow process for approval and publishing process pending over a long period of time
  • Dynamic cycle time for each approval stage dynamic task reminder notification
  • Automatic insertion of document control information
  • Automatic watermarking
  • Automatic reminder to owners before expiry of documents
  • Easy recertification for extension of expiring documents
  • Ability to restore only by administrator
Actionable Insights
  • Advanced search capability at every stage of the document life cycle based on
    • Metadata
    • Workflow status
    • Role
  • Actionable links in-built in the reports
  • Tracking of documents through out the workflow processes based on workflow status and other attributes detailed audit trail reports
  • Reminders and alerts for all pending actions
  • Metadata tagging and advanced search capabilities
  • Comprehensive report on individual document lifecycle
  • Dynamic detail dashboard
  • Flexibility to create custom reports using a friendly interface

Our Methodology

01

Document Landscape Assessment

Understand where your content stands today 

  • Identify all document repositories and storage locations 
  • Analyze content types, volume, and duplication 
  • Map ownership, access patterns, and usage gaps 

02

Information Architecture Design

Create a clear structure for content 

  • Define folder hierarchy aligned to business functions 
  • Standardize naming conventions and structure rules 
  • Design layout for ease of navigation and usability 

03

Metadata and Taxonomy Setup

Make documents searchable and organized 

  • Define metadata fields based on business needs 
  • Create taxonomy aligned to departments and processes
  • Establish tagging standards for consistency

04

Platform Implementation

Set up the document management environment

  • Configure SharePoint or Microsoft 365 platform
  • Create document libraries and access permissions
  • Enable version control and collaboration features

05

Migration and Cleanup

Move content with control

  • Identify relevant documents for migration
  • Remove duplicates and outdated files
  • Apply metadata and structure during migration

06

Governance Setup

Ensure long-term control and compliance

  • Define roles, permissions, and ownership
  • Set retention and lifecycle policies
  • Establish ongoing content management guidelines

07

User Enablement

Drive adoption across teams

  • Provide training based on user roles
  • Share document management best practices
  • Support users during transition and rollout

Client Success Stories

Intranet Modernization to improve Digital Employee Experience

Improving digital employee experience through Viva and Microsoft 365 platform…

View Case Study →

ICRC’s Seamless Migration from Jive to Microsoft 365

This case study examines how ICRC partnering with Netwoven, modernized digital collaboration and content management…

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The Netwoven Advantage

We combine deep Microsoft expertise with proven delivery frameworks to build modern, secure, and scalable data platforms that drive measurable outcomes

FAQs

How is EDMS different from file storage?

EDMS adds structure, version control, metadata, and governance on top of basic file storage.

Does Netwoven use SharePoint for EDMS?

Yes. SharePoint is commonly used as the foundation for document management systems.

How do you handle document migration?

We assess, clean, classify, and migrate documents with structure and metadata.

Can EDMS help with compliance?

Yes. It supports retention policies, audit trails, and access control.

How do you ensure adoption?

Through structured rollout, user training, and clear governance models.

Start your digital transformation with confidence.

Whether you're planning a migration or optimizing your environment, our experts are here to help you move faster and more securely.

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