Microsoft 365 Lifecycle Management
Microsoft 365 Archiving Solution
Intelligent Microsoft 365 archival that reduces SharePoint costs by over 80%
Archive inactive SharePoint and OneDrive content to cost-efficient Azure storage. Keep it secure, searchable and retention compliant while eliminating unnecessary storage costs.
Why Microsoft 365 Storage is Harder to Manage Than It Looks
Most Microsoft 365 customers face the same paradox. They must retain data for compliance, but paying for premium inactive storage is unsustainable. Without a strategy, the problem compounds year after year.
Uncontrolled Data Growth
- SharePoint and OneDrive grow without bounds
- The default 1 TB plus 10 GB per user fills up fast.
- There is no native mechanism to retire inactive content and IT teams lack visibility into what’s consuming storage.
Compliance & Retention Risk
- Legal holds and regulatory audits require data to be retained for years.
- Deleting content is not an option.
- There is no clear audit trail for what was archived, when, and by whom.
- Inconsistent policies across departments create compliance gaps.
Escalating Storage Costs
- Every GB beyond the default costs approximately $0.20/month.
- 100 TB of overage equals ~$20,000/month.
- Most of that content is inactive or rarely accessed and organizations are paying premium prices to store low-value data.
Broken User Experience Risk
- Archival projects often break file access, search, and permissions.
- Users lose the ability to find or preview archived files.
- IT teams face constant restore requests and archiving becomes a business disruption rather than a solution.
The Verdict: Most archival approaches force a trade-off between cost savings, compliance, and user experience. Netwoven’s solution is engineered to deliver all three — simultaneously and without disruption.
Why Organizations Are Moving to Intelligent Archival
Netwoven vs. Other Archival Solutions
Most competing approaches work at the site level, requiring full admin reactivation before users can access anything. Netwoven’s solution archives at the file and folder level, meaning individual files stay searchable, previewable, and accessible to users without any admin intervention. No site lock-out, no blocked workflows, no retraining required.
Enterprise-Grade Security & Automation
The solution is built on a secure, automated foundation. Azure Function APIs power scheduled and on-demand archival triggers. ACL synchronization mirrors SharePoint permissions exactly into storage containers.. Author, editor, created, and modified metadata is fully retained throughout the archival lifecycle.
Archival at Scale
- Automated daily or weekly archival runs — no manual intervention required
- Department-level override policies honor unique compliance requirements (HR, Finance, Legal, Marketing)
- Microsoft Purview compatibility — archived content in Azure Blob remains eligible for compliance, legal hold, and eDiscovery workflows
Supports both one-step auto-archival and two-step approval workflows — configure based on your governance model.
The Netwoven Advantage
Netwoven combines deep Microsoft 365 expertise with purpose-built archival automation — delivering a solution that is secure, non-disruptive, and built for enterprise governance from day one.
Nothing Feels Broken
Archived files remain visible, searchable, and previewable — users never know content has moved.
Your Rules, Your Pace
Set a tenant-wide baseline policy, then let departments define their own overrides.
Get Files Back When You Need Them
Users request file restores with a reason. Admins approve and files return to SharePoint with full fidelity.
Archive Now, Not Later
Site owners and admins can right-click any file or folder and archive it immediately — no policy required.
Click any advantage above to explore our detailed technical approach
