SharePoint Online Archive

SharePoint Online Archive – Seamless & cost-effective lifecycle automation for Microsoft 365

Are you burning $’s on additional SharePoint Online Storage?  Guess what?  You don’t need to!  100TB of additional SharePoint Online storage can cost you as much as $20K per month!  Would you be interested in learning how to reduce that to <$5K instead?  Many Microsoft 365 customers are content heavy in comparison to their license count.  Migrations & organic content growth are only exacerbating this problem.  Thankfully, the solution to this problem is here…  Use Netwoven’s SharePoint Online Archive solution to optimize your storage costs and save 75+% on additional licensing costs while still having this information accessible in SharePoint Online. 

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Challenge

Finding a SharePoint Online archive solution that effectively manages content and storage costs while still supporting the functionality you need can be challenging

Manage runaway storage costs  Leverage the value of Microsoft 365 while managing the additional storage costs. 

Avoid overwhelming OneDrive sync Large amounts of files can overload the OneDrive for Business sync engine.

Maintain access to archived data Archived data doesn’t mean it’s forgotten; users still need access to the files through navigation, search and eDiscovery.

Enabling metadata-driven lifecycle automation File metadata is essential to finding, holding and the disposition of content and must be persisted cradle to grave

VALUE REALIZATION

Take advantage of significant cost savings AND keep your M365 content management features!

Cost-Effectiveness

SharePoint Online Content Archive offers cost savings of 75+% vs. storing in SharePoint Online. Moving infrequently accessed or aged-out data to the archive can optimize your storage costs while still ensuring data availability and compliance.

Seamless Integration with SharePoint

SharePoint Online Content Archive seamlessly integrates with SharePoint. Archive, preview, download and restore directly from the SharePoint Library the files came from.

Information Lifecycle Automation

SharePoint Online Content Archive provides an intuitive administrative interface to manage policies and define lifecycle schedules for archival and purge. By defining schedules based on business requirements and compliance regulations, you can automatically move content from SharePoint to the archive based on specified criteria such as age or file metadata.

Security and Compliance

SharePoint Online Content Archive ensures the security and integrity of your archived data. You can leverage Azure's robust security features, including data encryption at rest and in transit, role-based access control, and compliance certifications. This helps you maintain data privacy, meet regulatory requirements, and protect sensitive information.

Search and eDiscovery

SharePoint Online Archive uses a storage layer that supports both Microsoft Search and Compliance features. These integrations allow you to utilize advanced search capabilities, including metadata filtering, full-text search, and custom search queries. This empowers users to quickly retrieve and discover relevant information from the archive, improving productivity, decision-making and the ability to meet compliance requirements through eDiscovery and litigation hold.

Storage Scalability

SharePoint Online Content Archive can easily scale your storage capacity based on your needs. Azure Blob Storage provides cost-effective and scalable storage, allowing you to store large volumes of data efficiently. This ensures that you have ample space to archive and manage your valuable business information. On top of that, You have complete control over your data storage, security, and costs.

Cost-Effectiveness

Seamless Integration with SharePoint

Information Lifecycle Automation

Security and Compliance

Search and eDiscovery

Storage Scalability

Value Realization

SharePoint Online Archive – Seamless & cost-effective lifecycle automation for Microsoft 365

Cost-Effectiveness
- SharePoint Online Content Archive offers cost savings of 75+% vs. storing in SharePoint Online. Moving infrequently accessed or aged-out data to the archive can optimize your storage costs while still ensuring data availability and compliance.
Seamless Integration with SharePoint
- SharePoint Online Content Archive seamlessly integrates with SharePoint. Archive, preview, download and restore directly from the SharePoint Library the files came from.
Information Lifecycle Automation
- SharePoint Online Content Archive provides an intuitive administrative interface to manage policies and define lifecycle schedules for archival and purge. By defining schedules based on business requirements and compliance regulations, you can automatically move content from SharePoint to the archive based on specified criteria such as age or file metadata.
Security and Compliance
- SharePoint Online Content Archive ensures the security and integrity of your archived data. You can leverage Azure's robust security features, including data encryption at rest and in transit, role-based access control, and compliance certifications. This helps you maintain data privacy, meet regulatory requirements, and protect sensitive information.
Search and eDiscovery
- SharePoint Online Archive uses a storage layer that supports both Microsoft Search and Compliance features. These integrations allow you to utilize advanced search capabilities, including metadata filtering, full-text search, and custom search queries. This empowers users to quickly retrieve and discover relevant information from the archive, improving productivity, decision-making and the ability to meet compliance requirements through eDiscovery and litigation hold.
Storage Scalability
- SharePoint Online Content Archive can easily scale your storage capacity based on your needs. Azure Blob Storage provides cost-effective and scalable storage, allowing you to store large volumes of data efficiently. This ensures that you have ample space to archive and manage your valuable business information. On top of that, You have complete control over your data storage, security, and costs.

Offerings

Our Archive Solution offers incremental value through layered stages of evolution Start small and add over time or implement the full evolution from the start!

Manual Archive & Purge

Enable seamless manual integration
Enable seamless SharePoint Online integration to enable your users to manually archive, preview, download, restore & purge files directly from SharePoint Online

Automated Archival

Deploy archival rules
Define and deploy archival policies that automatically archive files to lower-cost storage, based on your business rules, on a configurable schedule

Automated Purge

Deploy purge rules
Define and deploy purge policies that automatically dispose of files, based on your business rules, on a configurable schedule

Microsoft Search of Archive

Search archived files in M365
Save costs, but don’t compromise on features. Index and allow your users to search for content in the archive, directly from Microsoft Search.

Microsoft eDiscovery on Archive

Discover & hold archived files
Save costs but don’t compromise on features. Enable your compliance team with Microsoft Purview and M365 compliance features, including support for eDiscovery and litigation hold on your archived content

Disposition Dashboard

Monitoring & human disposition approvals
If your process so dictates, include the intervention of personnel, where necessary, to make disposition related decisions and provide approvals

Bulk Migration Archival Automation

Disposition newly migrated files
As you perform mass migrations of additional content into SharePoint Online, consistently retain, archive and purge content, using rules, without interrupting your regular lifecycle automation process.

Accelerators

Rapid Deployment

Quickly deploy and take advantage of your SharePoint Online archive cost savings

Cost Efficiency

At scale, the most cost-efficient solution of its type

Policy Automation Templates

Simply and consistently implement corporate data archiving, retention and disposition policies.

Process Scheduling

Schedule recurring jobs to archive & purge content based on policies

Data Accessibility

Keeping seamless accessibility of the data from SharePoint and M365, even after archiving.

Differentiators

End user archivingEmpower users to manually archive files on-demand 
Incremental archive & purge processesRun archive & purge processes to keep your system in compliance with retention rules
Bulk archiveRun bulk archive & purge processes to disposition your existing & mass-migrated content 
Retention policyAutomate your business rules that drive file-level retention policies
Microsoft Search and Compliance supportDon’t compromise on features in your archive – keep integrated search and compliance

By the Numbers

Start archiving and saving now

75+%

reduction in Storage Costs

<12

Average months to positive ROI

Customer Success

SharePoint 2016 Migration Netwoven delivered on its promise to provide a migrated SharePoint 2016 system. Their global delivery model executed well in a tight budget environment, exceeding expectations.

- Dan RosmanVice President, IT, Jelly Belly Candy Company

Case Study

Netwoven’s global delivery model using right sourcing worked very well for us. Their project managers guided the complete process smoothly during the project lifecycle. Our solution was created on-time and on-budget.

- Kevin CrossmanIT Manager, Collaboration, Juniper Networks

Case Study

Thank you Netwoven for your expert direction and steadfast support of our agency’s SharePoint deployment. You have contributed greatly to the success of our ‘Start-Up’ Rail Agency’s success. Your onshore and offshore teams always perform at the highest level.

- Dan HurlbuttIT Manager, Sonoma-Marin Area Rail Transit

Case Study

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