Microsoft Purview Information Protection – Taking You Beyond Compliance 

Introduction:

An organization’s most valuable asset is its data and Microsoft Purview Information Protection is the best defense to secure it. Innovation becomes challenging when you do not know where your data resides. With Microsoft Purview, you can get the visibility, securely manage your critical data, and go beyond just compliance. You can protect all your information across apps, clouds, and platforms with wide-ranging solutions for data governance, risk management, information protection, and of course, compliance. 

Microsoft Purview Information Protection- What does it offer your business 

These are some of the ways how Microsoft Purview Information Protection helps you enhance your business- 

Understand & regulate data 

Organizations are finding it progressively challenging to understand and manage their sensitive and business-critical information. Get visibility into all your data and manage assets across your environment. 

Preserve your data, wherever it is 

Secure your sensitive data across applications, clouds, and devices—even if it is not stored on Microsoft platforms. 

Enhance your risk and compliance posture 

Detect data risks and oversee regulatory conditions so your organization can stay in compliance. 

More about Microsoft Purview Information Protection 

Microsoft Purview product family- More than just compliance  

Microsoft Purview brings together robust products for governance and compliance under one umbrella, to make it simpler for you to manage all your data. Keep your company’s critical information secure with an array of solutions for information protection, risk management, unified data governance, and compliance. 

Compliance manager 

Microsoft Purview Compliance Manager helps you manage your organization’s multi-cloud compliance requirements with simplicity and ease. It helps you throughout the compliance journey- from taking inventory of your data protection risks to managing the complexities of implementing controls, reporting to auditors, and staying up to date with current regulations and certifications. 

Data map 

Microsoft Purview data map offers the basis for data discovery and governance. It captures metadata about data present in SaaS, Operating Systems and analytics in on-premises, hybrid, and multi-cloud environments. The data map remains updated with its built-in scanning and classification system. Every Microsoft Purview account has a data map that elastically grows to start at one capacity unit. It scales up and down based on request load and metadata stored within the data map. 

Data catalog

The Microsoft Purview data catalog provides a browsing experience that allows the users to explore what data is available to them either by collection or through traversing the hierarchy of every data source in the catalog. 

Data lifecycle management 

Microsoft Purview Data Lifecycle Management (formerly Microsoft Information Governance) helps you classify and manage data at scale to meet your business, privacy, and regulatory content obligations. It offers the tools and capabilities to preserve the content that you need to retain and delete the content that you do not need. Retaining and deleting content is usually required for compliance and regulatory requirement. Also, deleting content helps you manage risk and liability, e.g., reducing your attack surface. 

Data loss prevention 

All organizations possess sensitive information like financial data, proprietary data, credit card numbers, health records, or social security numbers. The Microsoft Purview practice named Data Loss Prevention (DLP) is used to secure your sensitive information from unauthorized access across apps, on-premises files, and endpoints. A DLP policy lets you identify, monitor, and automatically protect sensitive items such as Microsoft 365 services (Teams, Exchange, SharePoint, OneDrive), Office apps (Word, Excel, PowerPoint), Windows 10, Windows 11, and macOS endpoints, non-Microsoft cloud apps, on-premises SharePoint, and on-premises file shares. 

End-to-end eDiscovery workflow 

The feature-rich Microsoft Purview eDiscovery allows you to identify and manage your data in-place with end-to-end workflows for legal or internal examinations. The eDiscovery tools can be utilized in Microsoft Purview to examine the content in SharePoint Online, Microsoft Teams, Microsoft 365 Groups, Yammer teams, OneDrive for Business, and Exchange Online. You can search mailboxes and sites in the same eDiscovery search and then export the search results. You can use eDiscovery (Standard) cases to identify, hold, and export content found in mailboxes and sites. If your organization has an Office 365 E5 or Microsoft 365 E5 subscription (or related E5 add-on subscriptions), you can also manage custodians and analyze content by using the eDiscovery (Premium) solution in Microsoft 365. 

Information protection 

Microsoft Purview Information Protection helps you identify, classify, and safeguard sensitive data that is critical to your business, and then manage and protect it across your environment. Your employees collaborate with others, both externally and internally, for their day-to-day activities. During these interactions, content travels across devices, apps, and services everywhere. Wherever the data resides, it must do so in a secure way that aligns with your organization’s compliance and business policies. Microsoft Purview Information Protection offers Sensitivity labels that allow you to categorize and protect your organization’s information while ensuring the users’ productivity and ability to collaborate are enhanced. 

Insider risk management 

Microsoft Purview Insider Risk Management helps you identify and act on critical threats such as data leaks, security policy violations and data theft, etc. in your organization. This compliance solution can reduce internal risks as it helps you act on unplanned or malicious activities inside your organization. Insider risk policies let you define the types of risks to identify, detect and take corrective action. You can take necessary the steps swiftly to ensure users are compliant with the internal compliance standards. 

Communication compliance

This insider risk solution helps you build and maintain a secure and compliant workplace by identifying sensitive or inappropriate content shared within your organization’s communication channels. Pre-defined and custom policies in Microsoft Purview Communication Compliance allow you to scan both internal and external communications for policy matches so they can be analyzed by designated reviewers. The reviewers can examine scanned email, Teams, Yammer, or third-party communications and take the required actions to ensure they are compliant with the internal message standards.

Webinar: Discover, Protect, and Manage Your Sensitive Data Using Microsoft Purview. Watch Now.

Microsoft Purview’s powerful features allow you visibility into assets across your entire data estate and leverage that visibility to manage end-to-end data risks and compliance. It helps you govern, protect, and manage your sensitive data in a more comprehensive and simpler manner.  

Please reach out to us to learn more about our Information Protection & Compliance services.