How to Choose Between SharePoint Online or a CMS for Your New Intranet - Netwoven

How to Choose Between SharePoint Online or a CMS for Your New Intranet

By Niraj Tenany  |  Published on November 6, 2018

How to Choose Between SharePoint Online or a CMS for Your New Intranet

I often get asked this question from customers, whether they should use SharePoint Online out of the box or if they should purchase a Content Management System (CMS) that integrates with SharePoint and Office 365.

Before this year, I would have recommended them to go with one of the CMS systems.  There are several that exist in the market today.  To name a few – Bonzai, Unily, Attini, and Hadron to name a few.

Back then, these products provided several benefits to customers that SharePoint could not:

  • A much richer User Interface (UI) to SharePoint when only Classic interface was available in SharePoint
  • Set of templates available to get your intranet started
  • Forms / Polls / Survey types of capabilities
  • Advanced content management capabilities
  • Social integration capabilities
  • Directory capabilities
  • Analytics

Today, things have changed significantly with SharePoint Online.  SharePoint addresses the features above nicely:

  • New communication sites provide a much richer interface
  • New web parts provide easily configurable forms, polls, survey, and social integration capabilities
  • An Employee Directory is available with Delve which can further be enhanced
  • Analytics are available for each audience, from SharePoint’s Site Usage for content owners to Power BI for more indepth internal campaigns. You can also integrate your preferred tracking code like Azure App Insights or Adobe Analytics for further analysis.

With these features in SharePoint Online and Microsoft’s extensive roadmap, we don’t see the need for our clients to purchase other third-party CMS system. We recommend using SharePoint Online out of the box and customize with SPFx where needed.

For more information, please feel free to reach out to us at

By Niraj Tenany

Niraj is Chief Executive Officer and a Co-founder of Netwoven, responsible for the strategic vision and direction. Niraj has been working with Fortune 500 companies to implement large-scale enterprise systems for the past 25 years. Prior to founding Netwoven, Niraj led a profitable Enterprise Applications Consulting Practice at Microsoft. His team implemented large scale deployments of enterprise applications like Siebel, Ariba, and SAP with Fortune 500 customers. Niraj’s team also led the design and implementation of OLAP solutions based on the Microsoft platform. Prior to joining Microsoft, Niraj led a profitable Business Intelligence Consulting practice with Oracle Consulting Services. Niraj has also worked with startup organizations in senior management positions. Niraj was the Director of Consulting Services at Zaplet, a Kleiner Perkins funded company. Niraj holds a BS in Computer Science from Birla Institute of Technology, India, an MS in Computer Science from State University of New York (SUNY), and an MBA from Duke University’s Fuqua School of Business in North Carolina.

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