7 Key Challenges for Google Drive to SharePoint Migration - Netwoven
Blog

7 Key Challenges for Google Drive to SharePoint Migration

By Souvik De  |  Published on May 21, 2024

[With Solutions] 7 Key Challenges for Google Drive to SharePoint Migration

Introduction

While switching from Google Drive to SharePoint has its own difficulties, organizations can successfully navigate them by being aware of these constraints and making the necessary plans.

Organizations can ensure a smooth and effective migration process by taking care of data transfer, permissions, shared drives, custom metadata, user training, and third-party integrations. By doing this, they can ultimately maximize the advantages of switching to SharePoint and utilizing its rich collaboration and integration capabilities.

1. Data Transfer and Compatibility

  • The problems in migrating data from Google Drive to SharePoint, along with discrepancies in file formats, metadata, and organizational layouts.
  • Examine various options, such as the use of migration tools or scripts, and carry out careful testing to guarantee a successful file transfer.

2. Permissions and Access Control

  • The difficulty of transferring access control and permissions settings from Google Drive to SharePoint.
  • Outline the differences between the two platforms’ permission structures and offer advice on how to set up the proper permissions in SharePoint to ensure data protection and access management.

3. Shared Drive and Team Drive Migration

  • Outline the restrictions associated with converting team and shared drives from Google Drive to SharePoint.
  • Explore alternate strategies for preserving cooperation and shared content within the Microsoft ecosystem, such as setting up Microsoft Teams channels or SharePoint document libraries.

4. Custom Metadata and Workflows

  • Explicitly describe the difficulties involved in transferring unique metadata and workflows from Google Drive to SharePoint.
  • To maintain business processes and data organization, consider options for rebuilding or reconfiguring custom metadata and workflows within SharePoint.

5. User Training and Adaptation

  1. Take into consideration how the move would affect end users who are used to utilizing Google Drive.
  2. Help users move to SharePoint and understand  its features and functionalities by offering advice on user training and change management.
Ebook : 10 most important issues and how to solve them when migrating to SharePoint Online today!
Ebook : 10 most important issues and how to solve them when migrating to SharePoint Online today!

Whether you are a business leader, IT professional, or end-user, the Netwoven SharePoint migration eBook can educate you on the benefits and opportunities of migrating to SharePoint on the cloud. Download it today!

Get the eBook

6. Third-Party Integrations and Add-ons

  • Discuss how third-party add-ons and integrations specifically designed for Google Drive may not be compatible with or available for use with SharePoint.
  • Look at alternate options or built-in SharePoint capabilities that can meet your needs.

7. Format conversions

Google proprietary format type files conversions are handled in the following ways:

Google formatSharePoint format after migration
Google documentswill be converted into Microsoft Word (.docx) format
Google spreadsheetswill be converted into Microsoft Excel (.xlsx) format
Google presentationswill be converted to Microsoft PowerPoint (.pptx) format
Google drawingsare converted into .jpg format. However, those converted documents are not editable, once migrated
Google formsare converted to .zip format (containing .html & .csv)
Google Jamboardwill be converted to PDF format. However, those converted documents are not editable, once migrated
Google Sites, Maps, Apps Scriptare not migrated

Given all the above limitations, early migration planning must be conducted, assessed, and finalized well before starting the migration efforts.

Leave a comment

Your email address will not be published. Required fields are marked *

Microsoft Partner
Microsoft Partner
Microsoft Partner
Microsoft Partner
Microsoft Partner
Microsoft Partner
Microsoft Partner
Unravel The Complex
Stay Connected

Subscribe and receive the latest insights

Netwoven Inc. - Microsoft Solutions Partner

Get involved by tagging Netwoven experiences using our official hashtag #UnravelTheComplex