Migrate from Google Workspace to Office 365- Choosing the right Migration Tool  - Netwoven

Migrate from Google Workspace to Office 365- Choosing the right Migration Tool 

By Souvik De  •  October 11, 2023  •  1703 Views

Migrating from Google Workspace to Microsoft 365 with The Right Migration Tool

When selecting a Office migration tool, consider the following factors to ensure it meets your organization’s requirements

1. Migration types

Determine the types of data you need to migrate, such as emails, calendars, contacts, documents, and other collaboration data. Ensure that the migration tool supports the specific data types you require. 

2. Source system compatibility

Check if the migration tool is compatible with your current email and collaboration system. Verify whether it supports the migration from your existing system to G Suite. Consider if the tool supports popular systems like Microsoft Exchange, Lotus Notes, or other platforms. 

3. Data integrity and fidelity

Ensure that the migration tool can migrate data accurately and preserve data integrity. Look for features like full fidelity migration, which maintains email formatting, attachments, folder structure, and metadata during the migration process. 

4. Scalability and performance

Evaluate the scalability and performance capabilities of the migration tool. Consider the volume of data you need to migrate and verify if the tool can handle large-scale migrations efficiently and within your desired timeframe. 

5. Incremental migration and delta synchronization

Check if the tool supports incremental migration, which allows you to migrate new or modified data after the initial migration. Delta synchronization ensures that any changes made in the source system are synchronized with G Suite during the migration process. 

6. User experience and migration options

Assess the user experience and ease of use of the migration tool. Look for features like a user-friendly interface, migration scheduling options, and automation capabilities to streamline the migration process and minimize user disruption. 

7. Security and compliance

Ensure that the migration tool provides robust security measures to protect your data during the migration process. Verify if it supports encryption, compliance with data privacy regulations, and offers audit logs for tracking and monitoring the migration activities. 

8. Error handling and reporting

Check if the migration tool provides detailed error handling and reporting features. It should allow you to monitor the migration progress, identify any issues or errors, and provide comprehensive reports to help troubleshoot and resolve migration-related problems. 

ShareGateQuestMigrationWiz
Error Handling ShareGate provides real-time error handling during the migration process. It detects and logs any errors or issues encountered during the migration and provides detailed error messages to help administrators understand the cause of the problem. Quest migration tools, such as On Demand Migration for Email, have built-in error handling mechanisms. They detect errors during the migration and provide informative error messages to help identify and resolve issues. MigrationWiz provides error handling features to detect and handle migration errors. It logs any encountered errors during the migration process and provides detailed error messages to aid in troubleshooting and resolving issues. 
ReportingShareGate offers comprehensive reporting capabilities. It generates detailed reports that provide insights into the migration process, including success rates, error summaries, item-level details, and migration statistics. These reports can be exported and shared with stakeholders for analysis and tracking. Quest tools offer reporting capabilities that provide visibility into the migration process. Administrators can generate reports to track the status of the migration, view error summaries, and monitor the success rates of the migration. These reports can be customized and exported for further analysis and sharing. MigrationWiz offers detailed reporting capabilities to track the migration progress and identify errors. Administrators can generate reports that provide an overview of the migration, error summaries, and migration statistics. The reports can be exported and shared with stakeholders for analysis and collaboration. 

9. Migration assessment capabilities

Here’s an overview of how each tool handles migration assessment: 

ShareGateQuestMigrationWiz
Pre-Migration Assessment ShareGate provides pre-migration assessment tools to analyze the existing environment before the migration. It scans the source environment, such as SharePoint or file shares, and provides insights into the content, structure, permissions, and metadata. It helps identify potential issues and provides recommendations for optimizing the migration process. Quest migration tools, such as On Demand Migration for Email, offer pre-migration assessment capabilities. They analyze the source environment, such as Exchange or SharePoint, to identify potential migration challenges, assess the size and complexity of the migration, and estimate migration timelines. MigrationWiz offers a discovery and assessment feature called HealthCheck for Azure. It scans the source environment, such as Exchange or SharePoint, to gather information about the mailboxes, data volumes, folder structures, permissions, and more. It helps assess the readiness for migration and identify potential issues. 
Assessment Reports ShareGate generates assessment reports that summarize the findings of the pre-migration assessment. These reports include inventory details, metadata analysis, site hierarchy, permissions analysis, and more. The reports help administrators understand the complexity and scope of the migration project and make informed decisions. Quest tools provide assessment reports that provide insights into the source environment. These reports include mailbox or site inventories, user information, permissions analysis, and other relevant details. The reports help administrators plan and prepare for the migration process. MigrationWiz generates assessment reports that summarize the findings of the pre-migration assessment. These reports include insights into the source environment, such as mailbox statistics, data size, permissions analysis, and migration recommendations. The reports assist administrators in understanding the scope of the migration and planning accordingly. 
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10. Choosing the correct tool

When choosing between ShareGate, Quest, and MigrationWiz, consider your specific migration needs, the data types you need to migrate, scalability requirements, ease of use, and budget. It may also be helpful to evaluate trial versions or demos of these tools to get a hands-on experience before planning. 


ShareGate, Quest, and MigrationWiz are popular G Suite migration tools used for the purpose. Here is a comparison of these tools based on several key factors: 

ShareGateQuestMigrationWiz
Features and functionality ShareGate offers a comprehensive set of features as a Google migration tool, including email, calendars, contacts, documents, and other collaboration data. It supports incremental migrations, metadata preservation, and provides error handling and reporting capabilities Quest’s migration tool, On Demand Migration for Email, focuses primarily on email migrations. It supports migration from various source systems to G Suite, provides security and compliance features, and offers advanced filtering and scheduling options. MigrationWiz is a cloud-based migration tool that supports a wide range of data types, including email, calendars, contacts, documents, and more. It offers features like incremental migrations, data coexistence, and supports complex migration scenarios. 
Ease of use ShareGate has a user-friendly interface with a simple and intuitive design, making it easy to navigate and use for migrations. Quest’s migration tool provides a straightforward setup process and offers a guided step-by-step migration wizard, making it relatively easy to use for administrators. MigrationWiz has a user-friendly web-based interface and provides a straightforward migration setup process. It offers a simple and intuitive user experience for both administrators and end-users. 
Scalability and performance ShareGate provides responsive customer support through various channels, including email and live chat. They also offer comprehensive documentation and tutorials. Quest’s pricing model may vary based on the specific product and licensing options. They offer a range of pricing options, including per-user or per-mailbox pricing. MigrationWiz follows a per-user or per-item pricing model, offering flexible options depending on the migration scope and requirements. 

11. Set permission for Migration

To perform a migration using ShareGate, you will need to ensure that you have the necessary permissions and access rights. Here are the permissions typically required for a ShareGate migration: 

ShareGateQuestMigrationWiz
G Suite Admin Permissions Administrative access to the G Suite environment to initiate and perform the migration. Ensure that you have the necessary permissions to access and manage user accounts, domains, and the G Suite Admin Console. Administrative access to the G Suite environment to initiate and perform the migration. Ensure that you have the necessary permissions to access and manage user accounts, domains, and the G Suite Admin Console. Administrative access to the G Suite environment to initiate and perform the migration. Ensure that you have the necessary permissions to access and manage user accounts, domains, and the G Suite Admin Console. 
Source System Permissions If you are migrating data from an existing email and collaboration system, such as Microsoft Exchange or SharePoint, you will need appropriate administrative privileges on the source system. This may include permissions to access mailboxes, files, or other data repositories. If you are migrating data from an existing email and collaboration system, such as Microsoft Exchange or SharePoint, you will need appropriate administrative privileges on the source system. This may include permissions to access mailboxes, files, or other data repositories. If you are migrating data from an existing email and collaboration system, such as Microsoft Exchange or other platforms, you will need appropriate administrative privileges on the source system. This may include permissions to access mailboxes, files, or other data repositories. 
Migration Tool Permissions ShareGate itself requires certain permissions to access and migrate data. These permissions vary depending on the specific migration scenario, but typically include read and write access to the source and target systems, as well as permissions to create, modify, and delete objects during the migration process. Quest migration tools require specific permissions to access and migrate data. These permissions may vary depending on the specific migration scenario and the Quest tool being used. Typically, you will need to read and write access to the source and target systems, as well as permissions to create, modify, and delete objects during the migration process. You will need to create a MigrationWiz account and have appropriate permissions within the MigrationWiz platform. This includes permissions to create and configure migration projects, manage licenses, and access migration statistics and reports. 
User Permissions Depending on the migration scope and requirements, you may need to have permissions to access and manage user accounts and data on both the source and target systems. This includes the ability to view and modify user settings, permissions, and data ownership. Depending on the migration scope and requirements, you may need permissions to access and manage user accounts and data on both the source and target systems. This includes the ability to view and modify user settings, permissions, and data ownership. Depending on the migration scope and requirements, you may need permissions to access and manage user accounts and data on both the source and target systems. This includes the ability to view and modify user settings, permissions, and data ownership. 

12. Price comparison

Assess the cost of the migration tool and consider any licensing requirements. Compare the pricing models, such as one-time purchase, subscription-based, or per-user licensing, to ensure that it aligns with your budget and usage requirements. 

The pricing for ShareGate, Quest, and MigrationWiz can vary based on factors such as the specific migration scenario, the number of users or mailboxes, and additional features or services required. It is recommended to visit the respective vendors’ websites or contact their sales teams for the most accurate and up-to-date pricing information. However, here is a general overview of their pricing models: 

ShareGate QuestMigrationWiz
ShareGate offers subscription-based pricing, typically based on the number of users or migration volume. They provide different pricing tiers and plans to accommodate organizations of various sizes and migration needs. ShareGate also offers a free trial to test the tool before making a purchase. Quest’s pricing for migration tools like On Demand Migration for Email can vary depending on the specific product and licensing options. They may offer per-user or per-mailbox pricing models. It is advisable to reach out to their sales team for detailed pricing information tailored to your organization’s requirements. MigrationWiz follows a per-user or per-item pricing model. The pricing structure is typically based on the number of users, mailboxes, or data volume being migrated. MigrationWiz offers flexibility in pricing, allowing you to choose the specific migration scenarios and features that align with your needs. You can visit their website or contact their sales team for detailed pricing information. 

13. Migration requirements

To use ShareGate, Quest, or MigrationWiz for your migration needs, you will typically need the following requirements:

ShareGateQuestMigrationWiz
Supported Systems ShareGate supports migrations to and from various platforms, including G Suite, SharePoint, Microsoft 365, and more. Ensure that your source and target systems are supported by ShareGate. Quest offers different migration tools for various platforms, including G Suite, Exchange, SharePoint, OneDrive, and more. Check that your source and target systems are supported by the specific Quest tool you intend to use. MigrationWiz supports a wide range of systems and platforms, including G Suite, Exchange, SharePoint, OneDrive, and more. Verify that your source and target systems are supported by MigrationWiz. 
System Compatibility ShareGate is a web-based tool that can be accessed through a web browser. Ensure that you have a compatible browser and internet connectivity to access the ShareGate platform. The compatibility requirements can vary depending on the Quest migration tool you choose. Ensure that your systems meet the specified requirements for the Quest tool you plan to use. MigrationWiz is a cloud-based migration tool accessed through a web browser. Ensure that you have a compatible browser and internet connectivity to access the MigrationWiz platform. 
User Permissions You will need administrative access to the source and target systems to perform the migration using ShareGate. This includes appropriate permissions to access user accounts, data, and configurations. You will need administrative access to the source and target systems to perform the migration using Quest migration tools. This includes appropriate permissions to access user accounts, data, and configurations. Administrative access is typically required on both the source and target systems to perform the migration using MigrationWiz. This includes appropriate permissions to access user accounts, data, and configurations. 

14. Migration Support 

Migration support to assist organizations during the migration process. It’s important to note that the level and availability of support may vary depending on the specific license or subscription plan. It is recommended to review the support options provided by each tool and consult their respective websites or contact their support teams to understand the details and availability of support for your migration project. Here’s an overview of the migration support provided by each tool: 

ShareGateQuestMigrationWiz
Customer Support ShareGate provides customer support through various channels, including email, live chat, and an online help center. Their support team is available to assist with technical issues, answer questions, and provide guidance throughout the migration process. Quest provides customer support services, including technical assistance, for their migration tools. Users can reach out to their support team via email, phone, or online ticketing system for assistance with any migration-related issues or queries. MigrationWiz provides customer support options, including email and ticket-based support. Users can contact their support team for assistance with technical issues or migration-related inquiries. 
Documentation and Resources ShareGate offers extensive documentation, user guides, and video tutorials to help users understand and navigate the tool’s features. They provide step-by-step instructions and best practices for a successful migration. Quest offers comprehensive documentation, user guides, and knowledge bases for their migration tools. These resources provide detailed instructions, troubleshooting tips, and best practices to help users navigate the migration process effectively. MigrationWiz offers detailed documentation, user guides, and FAQs to help users understand and utilize the tool effectively. They provide step-by-step instructions and troubleshooting tips for a smooth migration experience. 
Community Forum ShareGate is an active user community forum where users can ask questions, share experiences, and learn from each other. The forum is a valuable resource for getting additional support and insights. Quest is an online community platform where users can interact with other users, share knowledge, and seek advice. The community platform allows users to connect with experts and access additional resources. MigrationWiz maintains a knowledge base and blog that contains articles, tutorials, and best practices related to various migration scenarios. These resources offer additional guidance and insights for successful migrations. 

So, are you ready to make the leap? Consider the value Microsoft 365 brings to the table and evaluate the choices of that Microsoft 365. Take your organization’s digital transformation to the next level. The journey may have its challenges, but the rewards in terms of productivity, security, and innovation are well worth it. 

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